CONSENT FOR COLLECTION AND USE OF STUDY DATA

1. CONTROLLER

This Privacy Policy is written to inform you, the respondent of the questionnaire Green Infrastructure in the Brussels Capital Region, of the way your personal data will be collected, processed and used.

During this research, which is financed by Innoviris and carried out by the Vrije Universiteit Brussel (VUB) and the Université libre de Bruxelles (ULB), you will provide personal data about yourself. We, Amy Phillips, Frank Canters, Philip Stessens and Ahmed Khan are responsible for storing and processing these data correctly and we have an obligation to inform you about it. The controller of this personal data is the Vrije Universiteit Brussel, represented by its rector.

2. CONTACT DETAILS

To request deletion, changes to, or completion of personal data, you can contact Amy Phillips. You can also contact Amy Phillips with any questions, concerns, or complaints.

Name: Amy Phillips

Company: Department of Geography, Vrije Universiteit Brussel

Address: Pleinlaan 2, 1050 Brussels, BE

E-mail address: Amy.Phillips@vub.be

Phone: +32(0)2 629 37 83

Website: http://we.vub.ac.be/nl/cartography-and-gis

3. PERSONAL DATA COLLECTED

Your personal data will be processed in accordance to the principles of the General Data Protection Regulation (GDPR), in force since the 25th of May, 2018. We can only use your personal data for the scientific research purposes as described in this informed consent form. If you are under the age of 15, you must have your parent’s permission to complete the survey.

The personal data that will be collected are as follows:

Your e-mail address
Whether you have moved since September 2019
Whether you currently live in Brussels
The type of house in which you live
Whether you rent or own your house, if you own a car, and if you have access to a parking space/garage
Questions about the characteristics of the street you live on, such as whether it’s a one- or two-way street, how busy traffic on your street is, and where cars park along your street
Whether you already have different types of green infrastructure in your house/building and in your street

By providing us with your email address, you also agree that we may use this email to link your responses in this survey to your responses in our previous CO-NATURE survey on use and valuation of urban green spaces.

4. SOURCES OF PERSONAL DATA

You will provide personal data by responding to multiple-choice and ranked choice questions. Only data that you actively provide will be collected. The survey tool does collect your IP address, but this will not be used by us. You will not be identifiable and will be given a unique ID.

The Alchemer service (https://www.alchemer.com/) will be used as an interface for you to respond to questions. The personal information recorded by Alchemer will be downloaded by the CO-NATURE team as CSV files and analyzed in Excel, R Studio, and SPSS.

5. THE PURPOSES AND LEGITIMATE GROUNDS FOR PROCESSING

The personal data collected in this questionnaire will be used for research on Brussels residents’ perceptions of different solutions for greening the city. This research is situated in a larger project entitled CO-NATURE, which looks at the spatial distribution of ecosystem services in the Brussels-Capital region and the potential for nature-based solutions in areas that need these interventions most. The findings of this research will be presented to several Brussels-based environmental and urban planning organizations. Findings from this study aim to inform and support urban greening policy in the region.

You will not be identifiable in the findings presented. Only results based on aggregated data will be presented to the public.

6. DATA RETENTION

Your personal data will be stored for 10 years and the storage will comply with the relevant legislation. Data will be stored on the OneDrive cloud service of the Vrije Universiteit Brussel. This is a secure online platform with strict access conditions. We will never store your data on a USB device.

Survey responses are collected through the Alchemer tool (formerly SurveyGizmo). Alchemer does have access to your personal data but will never use your survey responses for its own purposes. Alchemer will only process your personal data for the purpose of providing their service to us, the customer. Alchemer will keep your personal data for only long as is necessary to provide us their service. We retain full responsibility for the personal data processed on our behalf by Alchemer and for the ways in which we use your personal data. Alchemer complies to GDPR guidelines and have put in place strong security measures to protect your information. More information can be found on Alchemer’s Privacy Policy page (https://www.alchemer.com/privacy/).

7. PERSONAL DATA RECIPIENTS

Data will be accessible by the members of the VUB CO-NATURE team only via a shared OneDrive folder. We may also share some of your responses with bachelor’s and master’s students of the Vrije Universiteit Brussel who will help us analyze this data. We are responsible for these students’ use of your data and will limit as much as possible the data shared with them, thereby guaranteeing the anonymity of the data.

8. RESPONDENTS’ RIGHTS

The CO-NATURE team offers you access to the personal data we will process. This means that you may contact Amy Phillips of the CO-NATURE team and she will tell you what personal data has been collected and processed and for what purposes the data are used.

You may withdraw consent at any time during the research without any negative consequences. You have the right to have incorrect, imprecise, incomplete, outdated, or unnecessary personal data that has been stored about you corrected or completed.

You may also ask us to delete your personal data from our systems. We will comply with your request unless there is a legitimate ground to not delete the data.

All copies of your personal data collected may not be immediately deleted or modified from all of Alchemer’s servers and backup systems after active data has been deleted or modified. Such copies will be deleted or modified as soon as reasonably possible.

Once data has been processed, it will not be possible to remove data from the dataset if doing so would seriously jeopardize the research outcomes.

You have the right to receive your personal data from us in a structured and commonly used format and to independently transmit your data to a third party.

The GDPR stipulates that you have several rights in relation to the processing of personal data. If you have additional questions about your rights, you can contact the Data Protection Officer (DPO) of the Vrije Universiteit Brussel via dpo@vub.be.

9. FILING A COMPLAINT

You also have the right to submit a complaint about how your personal data are handled. You can do this at the Belgian supervisory authority that is responsible for enforcing data protection legislation:

Data Protection Authority (GBA)/ Gegevensbeschermingsautoriteit (GBA)

Drukpersstraat 35,

1000 Brussels

Tel. +32 2 274 48 00

e-mail: contact@apd-gba.be

Website: www.gegevensbeschermingsautoriteit.be

Last updated: 27 July, 2021

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